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Accounting Administrator (#982,813,572) 

Job offer #982,813,572 in South Africa

Main Purpose of the Role:This is a multifacetted role which encompasses various administrative and accounting responsibilities. The incumbent will ensure the accuracy of financial record keeping and effectiveness of administration.The role will require that all rental related transactions be processed in a timely, complete and accurate manner. This will include ensuring that all kiosks/stores/offices have valid current rental agreements in place at all times and that escalation and all other clauses are adhered to. The person will need to liaise consistently with the retail department management and the corporate attorney. The incumbent will need to maintain a suitable rental agreement tracker and ensure that agreements are timeously updatedThe role will entail the accurate, timeous and complete reconciliation of the business bank accounts and the diligent addressing of any outstanding items.The incumbent will be responsible for the accurate processing, approval and recording of managers expense claim related transactions and credit/fuel card transactions and update and transact on the ERP system. In addition to this, The role will also require assisting the various kiosks/stores with daily banking and reconciling daily receipts to the kiosk bank account.The role will also involve the preparation of foreign payments and the management of these payments, the maintenance of various price lists, the updating of stock master lists and ensuring that the trade and other corporate agreements are suitably filed and recorded. Responsibilities:The primary tasks, functions and deliverables of the role include, but are not limited to;Leases;Maintain lease schedule indicating duration of lease, escalation dates and date of expiry. Ensure all active rental agreements are correctly filed and maintained. Turnover certificates to be submitted to Landlords by 7th of the following monthAll rental invoices which have been agreed to the supporting lease agreement are collected, recorded and presented monthly for paymentEnsure pending expirations, new leases and escalations are sent to the Financial Controller at least 2 weeks before the event and inform RetailLiaise with the group attorney and the Retail Department on any legal matters regarding the leasesEnsure all leases are recorded accurately and completely on a monthly basis and all relating expenses to lease agreements in correct accounts and reconcile lease schedule with GLSchedule of accrual turnover rental to be kept up to date on monthly basisUpdate prepayment schedule on a monthly basisUpdate budget schedule for leases as and when any changes occurPrepare a single month end lease payment file, timeously and upload to SAGE.Prepare any schedule required by the business dealing with lease management.Credit Card Statements & Expense ClaimsDaily capturing of petty cash receipts, monthly reconciliation of petty cash. Monthly reconciliation of all credit card statements to receipts, following up on any outstanding receipts and ensure that all required source documentation is provided and filed.Ensure that all credit card statements are approved in terms of the company SOP.All tasks are completed in terms of the Accounting month end checklistBankingLoad monthly, weekly and adhoc payments timeously for authorisationPrepare all Bank Reconciliations on a monthly basis and where required on a daily basis.To manage the company's foreign payments and ensure correctly preparedUpload the daily forex rates into X3Foreign PaymentsEnsure 6 months forward cover has been taken out and maintain scheduleArrange timeous payment of foreign suppliers and keep schedule up to dateKiosk BankingEnsure that all deposit slips/credit card receipts are provided by the various kiosks on a daily basis.Daily reconciliation of kiosk receipts to sales as per Sage X3.Follow up on any variances with area managersTrade and corporate agreementsMaintain and file all trade and corporate agreementsAd hocComplete all adhoc tasks as provided by the finance and accounting department requirements.Performs general accounting support tasks in the accounting departmentSkills and Competencies:The abilities that the individual needs in order to perform this role effectively:Attention to detailProactiveProven accounting experienceExcellent administrative abilitiesKnowledge of accounting principles and proceduresExperience with general ledger funcions and the monthend/year end close processProfessional and confident communicator capable of dealing with staff at all levelsAbility to work under pressure and meet deadlinesGood problemsolving skillsExcellent planning, organisational and time management skillsAbility to multitask and prioritizeWork accurately, meticulous and high attention to detailAnalytical and strong reconciliation skillsEnjoy working in a team, but also have the ability to work independentlyEducation and Experience Requirements: Matric or NQF equivalentDiploma/certificate in accounting3 5 years&# 039; experience in an accounting or similar roleProficient in Microsoft OfficeAdvanced Excel skillsAdvanced knowledge of SAGE X3, or at the minimum advanced knowledge of a similar ERP system

The Company

Company Name
Insight Connection

Job Details

Job Location
South Africa

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