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Debtors Clerk (#986,258,545) 

Job offer #986,258,545 in Krugersdorp (Gauteng), South Africa

Our company is based on the far Westrand and is involved in the distribution of potted plants to the retail and nursery industry. We are seeking a Debtors Clerk to join our fast paced finance team. PLEASE NOTE: Must have own reliable transport as there is no public transport in the area. Should you not have your own transport, your application will not be considered. Do not apply should you not meet the below requirements Key responsibilities Debtor Function Be assertive in debt collecting and follow-up on payments promised. Match payments, credits and discounts to invoices in Pastel Evolution. Debtor account reconciliations. Reconcile larger debtor accounts with limited supervision. Timely send out statements to customers based on their payment terms (monthly/ weekly). Obtain remittance advises from customers. Manage your allocated debtor accounts not to exceed their agreed credit/payment terms. Have knowledge of credits requested on the accounts allocated to you and where in the process it is. Where customers short paid as a result of a credit due to them, and the credit note amount differs from the amount short paid: Notify customer Ensure the difference is paid (in case of short payment) Notify customer to short pay on next payment (in case of over payment). Communicate with customers. Meet with customers as and when required. Maintain good relationships with customers. Resolve customer queries and provide quality customer service. Communicating with operational and sales teams who specifically deal with debtors allocated to you. Queries regarding payments received should be addressed immediately with person responsible for processing the cashbook or Supervisor. Communicate timely and effectively to Supervisor or Manager when debtors are starting to exceed their agreed credit/payment terms consistently. Ensure credit applications for all debtors are on file. Assist in maintaining debtor master records/details (communicate any changes to person allocated with the responsibility to maintain debtor records). For Inter Company / Related Party accounts, ensure the balances agree to the counter party records on a monthly basis. Communicate debtor accounts blocked to the relevant departments affected (Sales/Operations) COD / Exceeding Credit Limit / Overdue Customers Timely sign-off sales quotations once customer meets requirements: Payment received by COD customer, Paid outstanding balance, Payment arrangement made, Credit application received & approved. Ensure this is done in time for bulk order cut-off times. Chain Stores Reconcile chain store accounts with limited supervision. Ensure we adhere to requirements of chain stores: Timely allocation of payments Timely submission of statements Timely submission of supporting documents required Timely dealing with claims / credit requests Timely dealing with any queries Ensure suspense accounts are cleared out 1 week after receipt of payment. Reconciliation of suspense accounts that are allocated to you which have balances at month end. Discounts Calculate agreed discounts and prepare journal uploads within 3 days after each payment made Ensure discounts are only applied to invoices paid within agreed terms Ensure discount on credit notes are taken into account if there was a discount applicable on the original invoice. Administrative Duties Monthly reporting on arear customers and other relevant information. Update the outstanding invoice list (invoices for which POD was not received) on a weekly basis and e-mail to relevant parties. Check all invoices/POD’s which are returned from Operations to identify any issues, credit requests, missing documents, etc. and communicate to the relevant department. Obtain relevant border documents for foreign customers. General Ensure that debtor files for allocated debtors are in good order. Constantly strive to improve efficiencies and procedures. Comply with company policies and procedures and relevant legislation. Effective teamwork, collaboration and self- management. Any administrative duties relating to the department. Any additional tasks relating to the department. Knowledge Matric with Accounting HG as a subject. Computer literacy (MS Office, specifically Excel). Accounting software (Pastel Evolution advantageous). Extensive knowledge of debtor process. Extensive knowledge of debt collecting. Experience Well-versed in the Debtor & Accounting field with at least 2 years experience. Debt collecting. Personal competencies Excellent verbal and written communication skills – able to communicate with difficult customers. Socially confident, ability to put others at ease. Flair for numbers. Analytical skills. Reconciliation skills. Logical thinker, detail-conscious, methodical, systematic. Good organisational skills. Integrity. Confidentiality. Results- orientated, adheres to deadlines. Attention to detail. Assertiveness. Able to remain focused under pressure, retain optimism despite setbacks. Team player, approachable, able to share with and consult others. Self-motivated and energetic. Able to manage own time in order to meet deadlines. Able to work with limited supervision. Other Fluent in Afrikaans & English (read, write & speak). Driver’s license/own transport essential (might be required to visit customers to resolve queries) – no/very limited public transport available in the area. No Benefits

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