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Senior Procurement Officer in Stellenbosch (#1,022,641,577) 

Job offer #1,022,641,577 in Stellenbosch (Western Cape), South Africa

Senior Procurement Officer - StellenboschThe person in the Senior Procurement Officer role will be responsible for managing and capturing all stock purchase orders accurately as well as liaison with suppliers on delivery dates and following up on timeous deliveries by JIT standards.Key Performance Areas:1.Procurement Maintaining Supplier relationships and ensure professional customer serviceEnsure all costs agreed with suppliers are being adhered to when delivery note is receivedCheck flagged missing PO sheet to determine what orders need to be raised and clear dailyDetermine if inventory quantities are sufficient for needs, ordering materials when necessaryRaising Finished product, packaging material & consumable purchase orders accuratelyGoods to be purchased only according to the WO triggering the PO through the site site component report unless approved by ManagementCreate purchase orders within 24 hours of scheduled productions, according to SAGE requirements and send copies to suppliersEnsures Purchase Orders are updated with the correct pricingManagement of Label and other quote sign offs, all quotes must be signed and returned within 24 hours of receiptAmends purchase orders to account for stock at supplier timeouslyMaintain delivery dates to ensure stock is receipted 2 days before production and not earlier unless approved by managementFollowing up with Suppliers on delivery dates and ensuring you are holding suppliers to trading agreement delivery standards on datesCheck missing confirmation dates and ensure they are followed up dailyPopulating any and all confirmation dates changes onto the system within 48 hours of sending through a request for confirmation Ensure delivery confirmation is always received in writingReceipting of Purchase Orders Deliveries onto SAGE - in the absence of Procurement AdminstratorFollow up with Suppliers on any shorts/overs on deliveries and clo se purchase orders where necessaryKeeping accurate filing records of all raised purchase orders Keeping files for approved label quotes Weekly compile and send a purchase order listing to every supplier in order to get confirmation on delivery dates, quantities and pricesMaintenance of Price list database and filing2.Analysis & ReportingEnsure all red flags that require Work order changes are communicated to managementStock issues to be reported in writing and followed up to ensure they are actioned in 24 hrsCorrespondence timelines must be adhered to Respond to customer and supplier inquiries about order status, changes, or cancellationsTake minutes of production meetingsPrepare and distrubute action log timeouslyProvide production team with regular feedback of order statusFlag problems with timing of DG delivery dates at least 2 weeks before the production Monitors stock holding of dry goods at suppliers and maintain stock reports by reconciling system to supplierInvestigate and monitor in-house inventory movements on systemAssists in stock taking reconciliations on a monthly basis according to the stock taking proceduresStock loss analysisProviding reporting to Management where necessary3.Quality Management System Adheres to QMS standards and procedures Follows QMS protocol as described by QMS proceduresAdheres to the set GMP protocol and participates in various quality seminarsEnsure COC/COA's are received with the relevant delivery notes4.Health, Safety and HousekeepingCompliance with HACCP and H&S policies and proceduresEnsures housekeeping is kept in order and meets required standards and that all areas of responsibility are clean and neatEnsures compliance with company and statutory policies and proceduresExperience, Knowledge, Skills and Attributes Required:5 years of experience in similar roleActive participation in QMS ISO9001: 2000 implementationWork accurately, meticulous and high attention to detailExcellent organizational, planning and time management skillsFluent verbal and written English communication skillsExcellent decision-making skills Ability to work under pressure and meet deadlinesAbility to multitask and prioritize Goal and target drivenEffective listening skillsGood follow-up skillsStrong administration skills Computer literateA good understanding of Supply Chain processesStrong Numerical skillsProblem solvingDynamic, high energy levels and driveStrong team player, but also have the ability to work independentlyProfessional and confident communicatorBe patient, tactful, diplomatic and approachable Customer service orientatedAbility to analyse and resolve problemsAbility to deal with change and ambiguityQualifications Required:Grade 12Diploma/Degree preferredAdvanced Excel TrainingSAGE experience preferredDriver's License and own car

The Company

Company Name
Big Fish Talent

Job Details

Job Location
Town
Stellenbosch
Post Code
ZA-7599
State
Western Cape
Country
South Africa



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    1,022,641,577
    Posted
    5 days ago
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